DEPOSITORY INSTITUTION REPORTS

Federal Deposit Insurance Corporation
Office of the Comptroller of the Currency
Board of Governors of the Federal Reserve System

TO: CHIEF EXECUTIVE OFFICER

SUBJECT: Consolidated Reports of Condition and Income (Call Report) for First Quarter 2013

The attached materials pertain to the Consolidated Reports of Condition and Income (Call Report) for the March 31, 2013, report date.  Please plan to complete the preparation, editing, and review of your institution’s Call Report data and the submission of these data to the agencies’ Central Data Repository (CDR) as early as possible.  Starting your preparation early will help you identify and resolve any edit exceptions before the submission deadline.  If you later find that certain information needs to be revised, please make the appropriate changes to your Call Report data and promptly submit the revised data file to the CDR.

Except for certain institutions with foreign offices, your completed Call Report must be received by Tuesday, April 30, 2013, in accordance with the filing requirements discussed below.  No extensions of time for submitting Call Report data are granted. 

The Call Report forms and an instruction book update for March 2013 are available on the FFIEC’s Web site (http://www.ffiec.gov/ffiec_report_forms.htm) and the FDIC’s Web site (http://www.fdic.gov/callreports).  Institutions also should refer to this quarter’s attached Supplemental Instructions for additional guidance on certain reporting issues.  Report forms and instructional materials can be printed and downloaded from the FFIEC’s and the FDIC’s Web sites.  Please notify the person responsible for preparing the Call Report at your institution about the electronic availability of the report forms, instruction book update, and Supplemental Instructions for March 2013.

As previously announced, the agencies are adding new Schedule RI-C, Disaggregated Data on the Allowance for Loan and Lease Losses, to the Call Report this quarter (see FIL-54-2012, dated December 28, 2012, and FIL-8-2013, dated March 8, 2013).  Schedule RI-C is applicable to institutions with $1 billion or more in total assets.  Institutions should refer to this quarter’s Call Report instruction book update for guidance on completing Schedule RI-C.  For the March 31, 2013, report date, institutions may provide reasonable estimates for the amounts required to be reported in Schedule RI-C if the requested information is not readily available.

Institutions are reminded to provide information on the level of auditing work performed by independent external auditors during 2012 and on their fiscal year-end date (Schedule RC, Memorandum items 1 and 2). This information is reported only as of the March 31 report date each year.

Each institution must file its March 31, 2013, Call Report data in one of the following two ways:

• By using computer software to prepare and edit its report data and then electronically submitting the data directly to the CDR (https://cdr.ffiec.gov/cdr/); or
• By completing its report in paper form and arranging with a software vendor or another party to convert its paper report into the electronic format that can be processed by the CDR.  The software vendor or other party then must electronically submit the institution’s Call Report data file to the CDR.

Electronic submission of Call Report data will be considered timely if the data are received by the CDR no later than Tuesday, April 30, 2013, and pass FFIEC-published validation criteria (validity edits and quality edits) or, where necessary, contain explanations for any quality edits that are not passed.  Explanatory comments should be prepared in accordance with the “Guidelines for Resolving Edits” published on the FFIEC’s Web site at http://www.ffiec.gov/find/documents/resolvingedits.pdf.

An institution with more than one foreign office, other than a “shell” branch or an International Banking Facility, is permitted an additional five calendar days to submit its Call Report data.  Such an institution must electronically transmit its data to the CDR no later than Sunday, May 5, 2013. 

For technical assistance with the CDR, institutions should contact the CDR Help Desk by telephone at (888) CDR‑3111, by fax at (703) 774-3946, or by e-mail at CDR.Help@ffiec.gov.  For further information concerning the Call Report, state member banks should contact their Federal Reserve District Bank.  National banks, FDIC-supervised banks, and savings associations should contact the FDIC’s Data Collection and Analysis Section in Washington, D.C., by telephone at (800) 688‑FDIC (3342) or e-mail at insurance‑research@fdic.gov.

Distribution

FDIC-Supervised Banks, National Institutions, State Member Institutions, and Savings Associations